Final Reminder for SV Application (Deadline January 13th, 2025)

CALL FOR STUDENT VOLUNTEERS

IEEE VR 2025: The 32nd IEEE Conference on Virtual Reality and 3D User Interfaces

March 8-12, 2025 | Saint-Malo, France

https://ieeevr.org/2025/contribute/studentVolunteers/

Apply to be a Student Volunteer

IMPORTANT DATES

• December 10th, 2024: Open student volunteer applications

• January 13th, 2025: Close student volunteer applications

• January 23th, 2025: Student volunteer notification of acceptance

Dedicated and enthusiastic student volunteers (SVs) are crucial for the organization of a successful conference. Serving as a student volunteer is also a great chance to meet and interact with scientists from the field of Virtual Reality.

Volunteering for VR 2025 is also an opportunity to gain academic service experience—an often-critical component of post graduate work—and valuable experience for future scientific event organization.

We look forward to receiving your application for IEEE VR 2025!

BENEFITS

Besides the stimulating experience, SVs will receive an excellent package of benefits that includes:

• free registration*

• hotel accommodation for non-local volunteers when possible (shared with one or two other SVs)

* If you are an author, make sure to have one of your co-authors register and pay a full fee according to your publication.

EXPECTATIONS

This year, IEEE VR will take place in Saint-Malo, France. You must be willing to work about 25 to 30 hours during the conference. Furthermore, you must be available for SV orientation on Friday, March 7th, before the conference begins. Your SV duties will include: working the registration desk on-site, helping with the setup of the conference environment, providing assistance to speakers and attendees, and more. If you cannot commit yourself to this time frame and this amount of work, then please do not take away a slot from another willing student.

ELIGIBILITY

All full-time undergraduate and graduate students interested in Virtual Reality or related disciplines are eligible. We will consider geographic distance from the conference as well as diversity in the area of research.

The following additional considerations will influence volunteer selection:

• An accepted publication/presentation at VR 2025.

• Good communication skills in English.

• Previous experience in event organization is desired but not required.

• The number of volunteers from each region, institution, and research group may be balanced to ensure broad participation.

• Students from underrepresented groups are especially encouraged to apply.

APPLICATION

Application will be done through this form: https://forms.gle/Wu8Hw6qcEaYtezR59

CONTACTS

For more information, please contact the Student Volunteer Chairs:

• Huyen Nguyen, Université Paris-Saclay, France

• Jason Orlosky, Augusta University, USA

• Claudio Pacchierotti, CNRS IRISA/Inria Rennes, France

Contact: studentvolunteers2025@ieeevr.org